Example month · Cafés

An example month with a Melbourne café

What the first month looks like for a café with a functions side — enquiries answered instantly, reviews after every good weekend, quiet days filled.

This is an illustrative walkthrough, not a real client. It shows exactly what we build for a café that does weekend functions and the numbers our system tracks. As our first projects complete, this page is replaced with the real thing — named business, real figures.

Week by week

Week 1

Switch-on

Function enquiries from the website and Instagram answered instantly with packages and dates

Every enquiry captured with headcount, date and budget

Owner stops digging through the inbox after close

Week 2

Functions convert

Saturday-night 30th-birthday enquiry answered in 40 seconds — deposit link sent

Automatic follow-up rescues two enquiries that went quiet

First function booked that would previously have been lost in the inbox

Week 3

Reviews and regulars

Post-visit review requests roll after busy services

Win-back offers go to regulars who haven't been in for a month

Quiet Tuesday gets its first automated fill campaign

Week 4

The report

Portal report: enquiries, functions booked, reviews earned, quiet-day lift

Clear picture of which channel brings function leads

Month 2 tuning: seasonal menu campaign queued

What the month-1 report tracks

< 1 min

function enquiry response

enquiries lost in the inbox

12+

review requests from real visits

5 hrs

owner admin time back per week

Illustrative, conservative figures based on how the system performs for businesses of this shape — your monthly report shows YOUR real numbers, tracked live in the client portal.

The function enquiries that used to rot in the inbox become deposits.

More example months

Trades Gyms Clinics Agencies Everything we do for cafés

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